Address and Social Security Trace
This report provides up-to-date information on applicants’ past addresses and movement patterns based on name and social security number (SSN). In addition to verifying and returning information on a SSN, this search provides a report with the following: full name and/or alternate names used by an applicant, dates at listed addresses, age/date of birth. This is an investigative starting point that provides a more complete background search when combined with additional screening services. Accutrace provides results from a number of trace products from reputable sources including the credit bureaus and the Social Security Administration.
E-Verify provides you the peace of mind that newly hired employees are legally authorized to work in the United States. Employers are already required by law to complete Form I-9 for each newly hired employee, and E-Verify complements Form I-9 by taking work authorizations to the next level.
U.S. law requires companies to employ only individuals who may legally work in the United States – either U.S. citizens, or foreign citizens who have the necessary authorization. This diverse workforce contributes greatly to the vibrancy and strength of our economy, but that same strength also attracts unauthorized employment.
E-Verify compares an employee’s Form I-9 information with over 444 million records in the SSA database, and more than 60 million records in the Department of Homeland Security immigration databases to confirm employment eligibility. E-Verify is an essential tool for employers committed to maintaining a legal workforce and one of the federal government’s highest-rated services for customer satisfaction.
Consent-Based SSN Verification
This search verifies whether a name and social security number combination match the data in the Social Security Administration (SSA) records. The submitted information is matched against SSA’s master file of social security numbers. The matching elements include: social security number, name, date of birth and gender, if available.
Domestic (U.S. Jurisdiction) Criminal Record services are provided by Accutrace’s own effort wherever possible or through Accutrace’s network of court record furnishers. Searches will cover a history of seven (7) years from the date of request, unless requested and approved otherwise. Reporting prohibitions on criminal records older than seven years may apply due to state and federal laws. Government agencies in some jurisdictions charge for access to records held. Unless otherwise stated on the fee schedule, fees levied by Federal, State, County and other governmental agencies for searches undertaken will be passed through to the customer. Accutrace does provide pricing where the customer will not see any additional purchases or court fees.
Criminal History Records — County Court
Criminal court files at the state jurisdictional court (county and municipal court) are searched for felony and misdemeanor records. Detailed information on criminal records found will include, when made available by the court, but may not be limited to; date of offense, charges, plea, disposition and sentence. Open arrest warrants are also reported and generally include cases awaiting trial or charges for failure to appear. This service is often paired with an Address and Social Security Trace search to ensure all counties of residence are included in the court search.
Criminal History Database — National
The Nationwide Criminal Offender Profile is a multi-jurisdictional search tool that returns criminal offender information. This search pulls records from Proprietary Offender Data (POD), Department of Corrections (DOC), Administrative Office of the Courts (AOC), Department of Public Safety (DPS) and Sex Offender Registry. This search returns applicant information in a condensed, easy-to-read format saving your staff time from interpreting cryptic criminal background reports.
This search includes the Mulit-State Sex Offender Registry Search by automatically checking sex offender registry data sources and includes AppALERT, an automated terrorist search that identifies fugitives from the Office of Foreign Assets (OFAC), FBI Terrorist List and Federal/State/Local Wanted Fugitive Lists.
Accutrace pairs this search with a county or state-level verification of any possible “hit” to confirm accuracy. This offers customers with a broad yet cost effective search that is fully compliant with federal requirements.
Criminal History Records — Statewide Repository
Most states maintain a central repository to track known criminals. County courts, local police, state police as well as other state law enforcement agencies submit criminal records to the state’s repository. The state repositories are made available to the public by most states but not all.
Information provided by a statewide repository system may be incomplete due to limited reporting requirements, date ranges or other court limitations for which records are maintained. It is important to understand what information is available and under what condition it will be released; some states require a fingerprint submission or notarized release from the applicant.
Statewide searches may provide significant time and cost savings, but are not a one-size-fits-all. Please ask our representative for more information to determine if a statewide repository is the search for your needs.
Federal Court Criminal Records Search
U.S. Federal District Courts hold records of federal law violations or crimes committed on federal property. Federal criminal records do not appear in state or county court record searches, federal records are searched either by federal district or a search of all districts. While there are fewer filings of federal criminal records, they generally involve very serious offenses such as embezzlement, civil right violations, robbery, drug trafficking or kidnapping.
Federal criminal records can be searched by name only; and results will require further research to confirm the identity of the parties involved. Most companies and employers are concerned about the records maintained by state level courts, however depending upon the position involved; employers may also want to have a federal criminal record search on their potential candidates.
Please note this search does not include a search of FBI federal criminal records.
Civil Search — State County
A civil search reports a consumer’s history of non-criminal lawsuits by or against a person or a company filed at the state county level. These include: lawsuits, family court documents and liens.
Civil Search — Federal Courts
A civil search conducted at a single U.S. district court (trial courts for federal law matters) within a federal judicial district. These include lawsuits, family courts and liens.
National Sex Offender Database
This search examines violent and sex offender registries in all 50 states and the District of Columbia provided by each jurisdiction’s database. Our extensive search capabilities also check registered sex offender data sources nationwide, such as: Bureaus of Investigation, Departments of Law Enforcement, Departments of Corrections, Departments of Justice, Departments of Public Safety, Sheriff’s Departments, State Attorney General’s Offices and State Police.
Wants & Warrants
This search will locate the jurisdiction of an active wants & warrants for felony or serious misdemeanor offenses as defined by the issuing agency. Additional research will be required to determine the nature of seriousness of the warrant.
Verification of Education
Verification of an applicant’s educational information includes dates attended, major areas of study, degrees earned and transcript information where available. Institutions searched include high school, GED programs, colleges, technical and trade schools as well as certificate programs. When requested, Accutrace can obtain official or unofficial copies of transcripts directly from the applicant. Education verification fees levied by educational institutions or third parties acting on their behalf will be passed through to the customer.
Verification of Employment
Verifying an applicant’s past employment is important but can be very time-consuming for HR staff or managers. Accutrace provides this service with the same level of commitment and attention to detail as an in-house HR representative. This service confirms information and details provided by an applicant regarding prior employment. Information obtained from each employer provided can include but is not limited to dates of employment, positions held, salary, eligibility for rehire, attendance, and reason for termination. Employment verification fees levied by employers or third parties acting on their behalf will be passed through to the customer. Accutrace works with each client to establish written rules for required information and follow up protocols; Accutrace’s standard service agreement is three phone call attempts over a maximum of five business days.
Verification of Professional References
Sometimes employers want more than just dates of employment and rehire eligibility in their employment references. Accutrace can work with each customer to develop a comprehensive employment reference questionnaire customized to address the individual needs of each customer’s requirements. This can include industry and position specific questions provided by the customer. This investigation is highly recommended to obtain specific information from former supervisors, co-workers or managers of a prospective candidate. We compile the information provided by the past employer in the format outlined by the customer. Accutrace will work with our clients to establish written rules for required information and follow up protocols; Accutrace’s standard service agreement is three phone call attempts over a maximum of five business days.
Verification of Professional License
Accutrace confirms an applicant’s professional license directly with the licensing board as a primary source for the verification of an individual’s credentials. This search will collect the current status, date of issuance, expiration date and any relevant disciplinary actions.
Driving Records History
A DMV search is conducted directly with the appropriate state motor vehicle department and reveals the current status and expiration date. It also returns any driving violations, reckless or negligent behavior, suspensions, and vehicle accidents. The report contains state driving information dating back at least 3 years and up to 10 years in some states. The search is conducted with the driver license number and state of issuance. All state department of motor vehicles charge for access to records held. Access fees will be passed through to the customer. A schedule of state fees is available upon request.
Commercial Driver’s License Information System
The CDLIS search assists employers and their agents to comply with FMCSA requirements (§ 391.21-391.27), by searching for any prior licenses, current CDL and up to three prior licenses held by an individual. The report provides state and driver’s license number, name, DOB, social security, alias information, and up to three previously held CDL numbers.
Most employers include drug screening of applicants and employees as part of their overall hiring and risk management program. Accutrace offers both lab based and instant result testing for urine, oral fluid and hair specimens. Lab based urine specimen testing is by far the most common and customizable method used. With hundreds of different combinations of detectable drugs and cutoff levels, there’s a urine test panel for almost any testing reason.
For example, a typical 10 Panel drug test may include: Amphetamines, Barbiturates, Benzodiazepines, Cocaine, Cannabinoid, Methadone, Methaqualone, Opiates, Phencyclidine, Propoxyphene. Additionally, we offer specialized panels such as Medical Professional Panels for a broad range of prescription medications more frequently used by “educated abusers” who attempt to avoid common detection techniques with uncommon drugs.
Accutrace offers paper as well as electronic chain of custody (Web CCF) solutions with access to thousands of in-network collection sites nationwide. Employers can allow applicants to access “out-of-network” collection sites but an additional fee may be incurred. These fee amounts can be obtained in advance and will be passed onto the customer. Our Web CCF technology makes ordering and distributing forms to applicants very efficient. Accutrace proactively monitors and updates order status.
Accutrace can assist employers in coordinating a variety of clinical services including vaccines, titers testing, physicals and respiratory fit testing. Employers easily order titer services online through the Accutrace Web CCF system. Accutrace maintains a large pre-established network of sites nationwide capable of administering these tests. Accutrace can also source convenient testing locations to meet the needs of an employer. Fees for out-of-network locations may vary from site to site. These fee amounts can be obtained in advance and will be passed onto the customer. Our Web CCF technology makes ordering and distributing forms to applicants very efficient. Accutrace proactively monitors and updates order status with information such as visit date, at lab and estimate completion date.
Web CCF (Electronic Chain of Custody) for Drug Screening and Clinical Testing
Accutrace offers an innovative Web CCF solution to streamline the drug screening and clinical testing process and helps to eliminate the errors and hassles associated with traditional paper forms. Available at thousands of collection sites nationwide and with many convenient features, Web CCF can help you simplify your testing process.
- Easily place an order online or create an invite for applicants to do it themselves.
- Once created, the applicant will receive all of the pertinent information needed to complete the test.
- You will receive real-time updates of the status of the collection, and once the collection has been made, you will receive your professionally reviewed results via email or secure web portal.
Accutrace provides eligible companies and employers with access to credit information from the major credit reporting agencies. Given the highly sensitive nature of consumer credit information, reports are granted after a customer site inspection occurs and other federally mandated requirements are met.
Employment Credit Report
This report provides a financial profile of an individual for the past seven years, and includes collection accounts, public records, bankruptcies, judgments and monthly payment history. It does not include an individual’s credit score. All of Accutrace’s reports, including the credit report are compliant with the Fair Credit Reporting Act (FCRA) and must be site approved by a third-party.
Consumer Credit Report (Tenant Screening)
This report provides a financial profile of an individual for the past seven years, and includes collection accounts, public records, bankruptcies, judgments and monthly payment history. A consumer credit report includes a credit score, but this cannot be provided for employment purposes. All of Accutrace’s reports, including the credit report are compliant with the Fair Credit Reporting Act (FCRA) and must be site approved by a third-party.
Bankruptcy (Single District)
This is a search of a consumer in the U.S. federal bankruptcy courts where chapter 7, 11, 12 and 13 bankruptcies are filed. Federal courts have exclusive jurisdiction over bankruptcy cases involving personal, business, or farm bankruptcy. Bankruptcy records available include dockets, discharge papers, schedules, creditor lists, reaffirmation agreements and complete case files.
This search accesses information on potential residents or tenants that have been legally evicted from other properties. Eviction records may include eviction, possession and monetary judgments. Eviction records are not available in all states.
Uniform Commercial Code (UCC)
UCCs are records of security interests in personal property. Lenders file UCCs as a way of informing other possible lenders that certain assets belonging to a debtor are already being used to secure a loan or a lease.
Worker’s Compensation Claim History
This is a statewide search, which provides the name on file, case number, injury date, injury type and dispositions where available. This search is not available in all states. The Americans with Disabilities Act requires this search to be done only after a conditional job offer has been extended. This can only be requested post-employment offer.
FACIS — Fraud & Abuse Control Information–Level 3–Healthcare Provider Screening
This is a comprehensive report yielding information from approximately 2500 state and federal sources. Possible types of sanctions include exclusions, termination of professional license, suspension, revocation, probation and debarments, etc. In addition, this report contains the OIG, GSA (EPLS), DEA, and Tri-Care. Many state and federal agencies publish disciplinary action listings available for public information and use. The sanction information provided by this report includes both current and historical sanction information. The sanction information service contains historical information reported over approximately 20 years, depending on whether the source agencies have publicly published dated disciplinary information. Some of the sources date back to the 1970s and 1980s. However, much of the information is dated from the 1990s.
SAM (System for Award Management)
This search identifies parties (companies and individuals) who are barred from receiving federal contracts or certain subcontracts, and from certain types of federal financial or non-financial assistance and benefits.
OIG — List of Excluded Individuals and Entities (Cumulative Sanctions Report)
This database is maintained by the Office of the Inspector General for the U.S. Department of Health and Human Services. This search provides information on individuals and business entities that are currently excluded from participation in Medicare, Medicaid, and other federal healthcare programs.
OFAC — Office of Foreign Assets Control of the U.S. Department of the Treasury
This office administers and enforces economic and trade sanctions based on U.S. foreign policy and national security goals against targeted foreign countries, terrorists, international narcotics traffickers, and those engaged in activities related to the proliferation of weapons of mass destruction. OFAC acts under Presidential wartime and national emergency powers, as well as authority granted by specific legislation, to impose controls on transactions and freeze foreign assets under U.S. jurisdiction.
The Global Report service helps impede terrorists by identifying individuals linked to terrorism or classified on government watch lists, improving compliance with the Patriot Act. The Global Report (The Patriot Act Name Search) currently includes, but is not limited to: U.S. Bureau of Industry & Security, FBI Most Wanted Terrorists, INTERPOL Most Wanted List, United Nations Consolidated Sanctions List, Politically Exposed List, Department of State Trade Control (DTC) Debarred Parties, European Union Terrorism List, and many more. We continue to add additional sanctions and watch lists as U.S. or foreign governments and international organizations release them.
International Verification & Credentialing
Accutrace has several international partners to provide employment and education verification outside of the United States.
Verification of Education
Verification of an applicant’s educational information includes dates attended, major areas of study, degrees earned and transcript information.
Verification of Employment
This service confirms information and details provided by an applicant regarding prior employment. Information obtained in this verification includes, but is not limited to, dates of employment, positions held, salary, attendance, and reason for termination for each employer provided.
This service provides: National Practitioners Data Bank-NPDB, OIG – list of Excluded Individuals and Entities (Cumulative GSA , Excluded Parties (General Service Administrator EPLS) Sanctions Report), FACIS—Fraud & Abuse Control Information – Level 3 – Healthcare Provider Screening, List of Excluded Individuals and Entities (Cumulative Sanctions Report).
Adverse Action Fulfillment
Adverse Action Advantage manages the entire adverse action process from start to finish so clients are always FCRA compliant. We handle all the necessary documentation and make sure mandated documents are distributed in the prescribed timeframe.
Electronic I-9/E-Verify Management System
Our easy-to-use management system allows clients to enter, store, report and audit data for complete I-9/E-Verify compliance. The Accutrace Electronic I-9/E-Verify management system virtually eliminates I-9 errors and audit risks, while decreasing workload.
Integrating a client’s HR system with Accutrace quickly and securely transfers applicant information, eliminates duplicate data entry and standardizes screening programs company-wide. Clients can review complete and in-progress reports in real time directly from their integrated system and realize a streamlined employment screening process overall.